Inventory Management System
A comprehensive inventory control and management system covering transactions from inventory requisition to receipt of purchases and issues of stock.
Setup Module
- Item
- Category of Item
- Vendor
- Category of Vendor
- Cost Center (with City)
- Department
- User/Employee
Purchase Requisition Module
- Auto-Generate Issue Notes
- Auto-Generate Purchase Order
- Auto-Generate RFQ for Tenders
RFQ Generation Module
- Vendor Selection with Vendor Quotation History
Vendor Delivery Challan Module
Store Issue Note Module
Computer Generated Documents (CGDs)
- Purchase Requisition Form
- Request for Quote (RFQ) (list of active items to vendors for quote)
- Purchase Order
- Issue Note
- Current Item Rates (based on vendor’s quotations)
- Quotations Comparative Statement
- Purchase Order Return/Cancellation Note
Reports
Requisitions Report
- Requisition Number wise
- Cost Center wise
- Department wise
- Item wise
Requisition Tracking Report
Outstanding Requisitions Report
- Cost Center wise
- Department wise
- Item wise
RFQ Report
- Requisition Number wise
- Cost Center wise
- Department wise
- Item wise
Closed RFQ Report
Outstanding RFQ Report
Purchase Orders Report (Summary/Detail)
- Purchase Order Number wise
- Cost Center wise
- Department wise
- Vendor wise
- Item wise
Outstanding Purchase Orders
Cancelled Purchase Orders
Purchase Order Returns
Delivery Challans Report
- Challan Number wise
- Cost Center wise
- Department wise
- Vendor wise
- Item wise
Issue Notes Report
- Issue Note Number wise
- Cost Center wise
- Department wise
- Item wise
Item wise Vendors Report
Vendor wise Items Report
Quotations Report
- Vendor wise
- Item wise
Inventory Valuation Report
- Category wise
- Item wise
Stock Report with Minimum and Maximum Level
- Category wise
- Item wise
Stock Card/Ledger Report
- Category wise
- Item wise
Stock Card/Ledger Report
- Category wise
- Item wise
Lists
- Item
- Category of Item
- Vendor
- Category of Vendor
- Cost Center (with City)
- Department
- User/Employee
Case Studies
The Softnology Inventory Management System is not only just a comprehensive inventory management and procurement solution but also a very reliable and tested product, backed by an experienced team of professional analysts, system integrators and developers.
With unique requirements and environment of an organization Softnology has implemented successfully its solutions for its following major clients:
With unique requirements and environment of an organization Softnology has implemented successfully its solutions for its following major clients:
Citibank N.A.
Citibank of Pakistan wanted to have a multi-user scalable system to automate their purchase requisition, procurement and budgeting process for the operation of their various departments, countrywide.
Softnology implemented a solution at the GIS department of Citibank which stores, manages and organizes data in order to efficiently maintain their Item Requisition process and to provide data in the form of information to help management for decision support based on analytical and summary reports.
Main database servers were deployed at Karachi and the rest of the cities connect to the system through WAN connectivity.
Basic requirements of the users were:
Softnology implemented a solution at the GIS department of Citibank which stores, manages and organizes data in order to efficiently maintain their Item Requisition process and to provide data in the form of information to help management for decision support based on analytical and summary reports.
Main database servers were deployed at Karachi and the rest of the cities connect to the system through WAN connectivity.
Basic requirements of the users were:
- Entry of Item Requisition
- Requirement analysis of Items to Purchase
- Issue Purchase Orders
- Entry of Delivery Note
- Authorize Issue Notes to Store
- Mark Issue of Items from Store
- Calculate cost of Items Issued through FIFO/LIFO method
- Stock Reports
- Stock Cards or Ledger
- Inventory Valuation using FIFO/LIFO method
- Maintain the Item list
- Compilation of Quotations from Vendors
- Selection of Vendors for each Item
Products Implemented:
- Softnology Requisition
- Softnology Purchase and Procurement
- Softnology Security Manager
ENGRO Chemical Pakistan Ltd.
ENGRO Chemical NPK Plant at Port Qasim, Karachi required a inventory control system for their raw material warehouse
Automation of raw material, spares & parts was required in the factory of ENGRO Chemicals to maintain a better control over transactions and enable the management to take timely decisions in order to maintain the right of inventory in stock and to furnish the requirements at the earliest.
Softnology Inventory Management System was implemented in just two weeks including specific customizations that the users requested, automating all inventory management tasks in the factory of this giant company.
Products Implemented:
Automation of raw material, spares & parts was required in the factory of ENGRO Chemicals to maintain a better control over transactions and enable the management to take timely decisions in order to maintain the right of inventory in stock and to furnish the requirements at the earliest.
Softnology Inventory Management System was implemented in just two weeks including specific customizations that the users requested, automating all inventory management tasks in the factory of this giant company.
Products Implemented:
- Softnology Inventory Management
- Softnology Security Manager
AvaQuote
American Valley Aviation, Inc. (USA)
This is a system specifically built for aviation related companies. The system handles a part right from the first Customer request for quote (RFQ) to the final Invoice and even Returns. The system provides inventory control information for master parts only. However the user was using the alternate parts for all the transactions.
The system also provides a Parts Central screen where, for a particular part, part info, list of alternate parts, rates statistics, picture, history of Sales, Purchase, Customer Quotes and available stock lines.
The whole system is built for restricted user access. All the modules and some important fields are also restricted on user’s level.
The system also supports multiple billing and shipping addresses per customer/vendor and the user can select a different address for a customer/vendor at the time of transaction.
Following are the various modules in AvaQuote:
The system also provides a Parts Central screen where, for a particular part, part info, list of alternate parts, rates statistics, picture, history of Sales, Purchase, Customer Quotes and available stock lines.
The whole system is built for restricted user access. All the modules and some important fields are also restricted on user’s level.
The system also supports multiple billing and shipping addresses per customer/vendor and the user can select a different address for a customer/vendor at the time of transaction.
Following are the various modules in AvaQuote:
- Contact Manager
- Customer/Vendor Records
- Parts Central
- Customer RFQ
- Customer Quote
- Purchase Order
- Repair Order
- Sales Order
- Vendor Quote
- Return Merchandise Authorization (RMA)
- Estimate RFQ
- Work Order Request
- Work Order
- Traveler
- Malfunction and Defect Report
- Sales Order Analysis
- Work Order Analysis
The solution provides a control center for Parts management showing Sales, Stock lines, Purchases, Customer RFP and Work Orders at the same time for each selected part.
Using OLE Automation we have also provided support for launching of web browser directly from the program’s menu.
The program also includes data import routine from international services like ILS, BCOM and FEDLOG.
As we have provided support of operating multiple modules at the same time on a workstation, therefore, to facilitate the user in navigating different open modules a Windows Explorer like utility (Softnology Heads-up-Display) enables the users to view the open modules along with their history of key data.
Products Implemented:
Using OLE Automation we have also provided support for launching of web browser directly from the program’s menu.
The program also includes data import routine from international services like ILS, BCOM and FEDLOG.
As we have provided support of operating multiple modules at the same time on a workstation, therefore, to facilitate the user in navigating different open modules a Windows Explorer like utility (Softnology Heads-up-Display) enables the users to view the open modules along with their history of key data.
Products Implemented:
- Softnology Customer Relations Management
- Aviation Job Tracking
- Aviation Quoting
- Aviation Work order Management
- Softnology Heads-up-Display Add-on
- Softnology Security Manager
