HR Management System™

Attendance System
“The Softnology HR Management System is designed to help companies in any industry, or any size, bring the difficult and often cumbersome task of HR record keeping and government reporting under complete control.”

“Extensive employee information is available at your fingertips, which aids in protecting your company's most valuable asset -- your people!”

Salient Features
  • Extensive Personnel Information at your Fingertips
  • No Policy Implementation Barriers; Enhanced Flexibility

    • »   Multiple Leave Types
    »   Department Definitions
    »   Flexible Timing based Employee Group
    »   Shift Definition
  • Leave Balance and Limit Tracking
  • Overtime Calculations
  • Gazettes Holiday Definition
  • Email Notifications to Employees and Management
  • Location, Department and Designation wise management
  • Multiple Security and Access Levels

Hardware Compatibilities
  • Can be integrated with most of the hardware in the market.
  • Customizable and Usable with almost all kinds of Reading Technologies:
    • »   Barcode
    »   Magnetic or Smart Card Reader
    »   Biometrics (Fingerprint, Palm Geometry or IRIS)
  • Supports most interfaces; USB, Parallel, RS-232 Serial Port
  • Personnel Information as well as Picture can be displayed at the time of entry

Modules
  • Setup

    • »   Shift Definition
    »   Contractors
    »   Leave Type
    »   Departments
  • Gazettes Holidays Entry Form
  • Personnel Information Form
  • Off-Days Planning Form
  • Daily Attendance Entry Form

Reports
  • Daily Attendance Reports

    • »   Daily Attendance Report
    »   Daily Late Arrival Report
    »   Daily Attendance Detail
    »   Daily Time-In Report
  • Absent/Leave Reports

    • »   Daily Absent Report
  • Working Hours Reports

    • »   Shift Wise
    »   Department Wise
    »   Employee Wise
  • Overtime Reports

    • »   Daily Overtime Report
    »   Consolidated
    »   Overtime Cost

Modules (Details)
Shift Definition
Any number and duration of shifts can be entered with the help of this interface.

All shifts are fully configurable depending on the need.

Shifts once created can then be assigned to either individual Employees and an Employee Group.

Shift Type:
Shift can be of following types according to their nature:
  • Required Time
  • Required Hours
Required Time is used for fixed time definition like 9am to 5pm
Required Hours is used to define shifts that are based on working hours in a day.
Leave Type
Any number and types of leaves can be configured in the system.

Leaves can be configured as With or Without Pay.

The default number of Leave Limit per Year can also be configured from here.
Gazettes Holidays
Allows the administrators to mark all the annual holidays of the year.

The Title as well as the Reason of the holiday can also be recorded.

The record of annual holidays is maintained separately for each branch/city or location.
Personnel Information
Various categories of personnel information can be entered through this entry form.
This includes:
  • Personnel Information
  • Education
  • Skills
  • Organization Information
  • Work History
  • Self Description
  • References

Off-Day Planning
Off-Days eases the way an individual or group of employees are allowed to work in the organization.

This enhances the tracking and management of employee’s assigned work schedule.

This option is ideal for company Executives and Directors.

Daily Attendance
This powerful entry form allows viewing and editing of all Attendance related values in the system.

It shows the following attendance data of an employee:
  • Attendance Date
  • Time In, Time Out
  • Over Time
  • Short Time
Further more, when an employee takes a day-off, the administrator can select a Leave Type for that day, so that proper Leave Balance can be maintained.